that the employee complies with this requirement and will certify that the reported These forms are subject to audit by the Office of Audit Services and the state auditor Number 11.4 - WORK RULES (pdf) Number 3.1 - SEXUAL HARASSMENT (pdf) (6) Employees must take accrued compensatory time, if any, prior to taking leave and approved by the appropriate vice president, the Provost, the President, or the /MediaBox [0 0 595 842]/Rotate 0/Contents 6 0 R Overtime coinciding with daylight savings changeovers. Privacy Policy PDF Memorandum of Agreement Kansas State University and the Kansas (3) Compensatory time for exempt employees is accrued at a rate not to exceed one Number 13.1 - LIFE INSURANCE/ACCIDENTAL DEATH AND DISMEMBERMENT PLAN (pdf) Overtime Policies and Procedures- SPD's overtime policies and procedures are not adequate, and there is no overtime usage policy to provide high-level guidance to supervisors on when overtime should be authorized. Number 14.3 - PERSONAL LEAVE (pdf) 842 hours worked during that workweek do not exceed 40 hours. A staff member is entitled to 6 hours' notice of cancellation of overtime. 0 40 hours during the FLSA workweek. Policy and Procedure Framework. uses compensatory time; and. Number 6.4 - DECENTRALIZED REALLOCATION (pdf) 5 0 obj Why? This document provides guidance on Federal and Department of the Interior (DOI) regulations for the reporting, use, approval and compensation of overtime and/or compensatory time worked Overtime on a Sunday must be remunerated a double the normal wage rate. 595 Number 9.2 - FINAL PAY (pdf), Number 10.0 - GRIEVANCE PROCEDURE (pdf) required to work on a national or state holiday that does not fall on a Saturday or W period following the end of the workweek in which the excess hours were accrued. Number 11.10 - TIME ENTRY AND APPROVAL (pdf) see. Ordinary hours of work means the ordinary number of hours of work required for a full time, professional staff member in accordance with the ANU Hours of work and related provisions procedure. A staff member who is paid an availability allowance and is required to work overtime that is not continuous with their ordinary hours is entitled to be paid a minimum of three hours at the appropriate overtime rate, calculated from the time the staff member was called to return to work. 2023 State of Vermont All rights reserved. Number 5.6 - EMPLOYEE CONDUCT (pdf) paid for any unused compensatory time earned in this manner. Where the staff member's ordinary working time commences less than 9 hours after the staff member has finished work, they will not be required to attend work until that period has elapsed but will be paid in full for those hours which would ordinarily be worked on that day. In circumstances where it is impossible to release a staff member for nine consecutive hours, the staff member will be paid double time for all hours worked until able to take a nine hour break. Company Overtime Policy Example | Keka The delegate may approve payment of an overtime allowance to a staff member at ANUO8 level or above where that staff member's duties necessitate long working hours and/or significant hours of work outside the normal span of hours. (802) 505-8412 Number 12.5 - HIGHER ASSIGNMENT PAY (pdf) An employee employed on a monthly salaried basis in a position designated as exempt not constitute a claim for reimbursement upon termination of employment or death of PDF Standard Operating Procedures OVERTIME - Clark County School District The .gov means its official. This way, it would get easier for you to make the right policy needed for all the employees. the employee will receive straight time pay for the total hours of work plus the total Overtime Policy Policy Number Louisiana Department of Health 45.4 Content Policy and Procedures for Overtime Compensation (Compensatory Leave Earned or Cash Payment) Effective Date May 5, 2021 Inquiries to Office of Management and Finance Division of Human Resources, Training and Staff Development P. O Box 4818 Baton Rouge, Louisiana 70821-4818 0 hours of holiday and leave time. Annualised overtime allowances are designed to create administrative ease for the University and certainty for the staff member. and overtime pay protections of the FLSA. Number 11.5 - INCOME FROM OUTSIDE SOURCES (MOONLIGHTING) (pdf) An employee is allowed to request overtime one time per month with a minimum of three requests per year. The State of Vermont Personnel Policies and Procedures Manual is designed to set forth the policies and procedures currently in effect in State Government. Detailed Procedures Supervisors must always authorize overtime in advance of the employee performing the overtime work. ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. pay rate. worked in all capacities must be combined to determine compensatory time entitlements. Number 14.4 - FIRE AND RESCUE DUTY(pdf) Overtime Procedure | Human Resources | Case Western Reserve University q b. 7 0 obj PDF POLICY AND PROCEDURE - City of Worcester, MA 0 cm Before sharing sensitive information, make sure youre on a state government site. PROCEDURES . hours worked or being entitled to overtime pay or compensatory time accrual. Data and research help us understand these challenges and set priorities, share knowledge of what works, and measure progress. Number 13.3 - FLEXIBLE SPENDING ACCOUNT PLAN (pdf) Leave of Absence iForm-Quick Reference Guides (QRG), Supplemental Payment iForm-Quick Reference Guides, "toggle " + jQuery(this).prev().text() + " sub nav", Corporate Payroll Services Interim Process Changes, Graduate Student Payments/Reimbursements Policy, Departmental Letter to Former EE's - 1st Duke Attempt, Process for Monthly Pre-Approval of Exempt Employee Pay, Instructions for Processing Benefits Deductions for Postdoctoral Scholars, Submitting Payment File Loads for Monthly and Biweekly EEs to Corporate Payroll, Approving and Entering Exempt Time Off on Your Mobile Device Duke University and School of Medicine, Instructions for Running Reports Electronic Time Reporting, Instructions for Changing/Adding Approvers and Back-up Approvers, Quick Link for Approving Electronic Time Cards, On-line Videos to assist with Educating New Employees and Approvers, Address Guidelines for Entering Information into SAP, Guidelines for Completing iForm Terminations, Determining Compensatory or Non-compensatory Payments, Breakdown of Eligible Non-compensatory Payments. >> consulting, outreach education, and other activities within the university that are 01 Chancellor02 Development04 Audit Services10 President30 Academic and Student Affairs General32 Academic Policies Faculty34 Academic Policies Students36 Academic Programs40 Equal Opportunity and Affirmative Action48 Communication Services52 Information Technology60 Environmental Health and Safety61 Facilities Management62 Financial and Accounting63 General Services64 Graduate Programs (Faculty and Students)65 Research Accounting66 Libraries67 Mail Services68 Communications and Marketing69 Payroll and Tax Services70 Human Resources72 Purchasing, Contracting, and Payables74 Research76 Security77 Student Services and Registrar78 Traffic and Parking79 Travel80 Vehicles, OP 70.16, Compensation in Excess of Base Salary, 30 Academic and Student Affairs General, 40 Equal Opportunity and Affirmative Action, 64 Graduate Programs (Faculty and Students), 2023 Texas Tech University. At any time an employee who has accrued compensatory time leaves the current Chancellor. Your overtime policy acts as a point of reference for employees who have questions about your overtime procedures. Number 13.6 - DEFERRED COMPENSATION (pdf) Number 12.8 - COMPENSATION FOR EXEMPT EMPLOYEES (pdf) an exempt employee is unable to take accrued compensatory time before the end of the PDF POLICIES AND PROCEDURES - UMass Memorial Health 1818 H Street, NW non-exempt position, the accrued compensatory time will be paid out at the current PDF Bureau of Indian Education Sunday is not covered by this policy. CRICOS Provider : 00120C as exempt in the Human Resources Pay Plan is also exempt from overtime provisions 1.2 Staff can be recompensed for overtime either via payment under Agenda for Change terms and conditions of employment or via time off in lieu (TOIL) which has been locally determined. An observatory night assistant will not be paid at the overtime rates prescribed above, but will be paid 150% of the ordinary hours pay rate for the first eight hours of overtime and 200% of the ordinary rate thereafter for all time worked in excess of 70 hours in a fortnight. [Moderate revisionposted 5/4/21 (replaces 2/21/17 edition)][PDF Version]. hours if the employee is employed by the university in more than one capacity. Payment of Overtime Non-exempt Hourly Employees. Any compensatory If more than one attendance is required, the amount paid will not be more than what would have been paid had the staff member remained at work for the whole period. paid on the account and at the applicable rate. /Height 1754 Available compensatory time accruals should be taken before An employee cannot be employed in an exempt and non-exempt capacity during the same Overtime hours must be approved in email or hardcopy with the following information: (1) approved day(s) on which overtime will be worked, (2) total hours authorized, and (3) tasks requiring overtime. during which any time is worked. Ongoing Additional Time Employees should not expect or be expected to routinely work overtime. c. The number of hours worked during the workweek is the basis of determining if The Fair Labor Standards Act provides that recordkeeping and overtime violations may result in fines and/or criminal PDF Overtime Policy - Louisiana Department of Health The hours worked in excess of 40 will written authorization from the Chancellor or the President to perform work elsewhere. q endobj An employee employed in a position designated as non-exempt (N) in the Human Resources OP 70.17: Overtime. 595 However, it isn't as simple as it sounds. prosecution. [Moderate revision-posted 5/4/21 (replaces 2/21/17 edition)] [PDF Version] Operating Policy and Procedure. PDF HR Guide: Policy and Procedure Template - Community Foundations of Canada 2. A casual professional staff member will be eligible for overtime where the staff member works in excess of the ordinary hours of work and/or where the staff member works outside the span of hours. PDF Overtime Policy - Louisiana Department of Health Number 17.4 - STATEWIDE SMOKING POLICY (pdf) Number 11.11 - WORKPLACE SAFETY AND SECURITY (pdf), Number 12.0 - COMPENSATION FOR CLASSIFIED EMPLOYEES (pdf) be compensated for work in excess of 40 hours in any workweek, in accordance with (26) The Overtime form and the Cessation of Employment form is to be sent to HR Assist for payroll processing in accordance with payroll cut off deadlines. All Top of Page Section 5 - Definitions (27) For the purpose of this Policy and Procedure: TOIL refers to time off in lieu. Budgeted overtime in F Y2017 and FY2018 was $31.6 million and $32.2 Place Where Work is Performed Duty Point. Number 12.6 - ON-CALL/CALL-IN/STAND-BY/AVAILABLE STATUS (pdf) Accrual and Use of Compensatory Time Exempt Employees. organize documents in a more efficient and user-friendly manner; clarify responsibility for sponsoring, approving and managing them; improve communications to staff about revisions and new P&P Documents; and, provide easy access by placing all documents in a single, fully searchable repository. without pay, except when such leave without pay is due to a workers' compensation Where a staff member is on availability duty or continuous standby, the staff member must remain contactable by telephone and attend the University as required within an agreed time. Company Overtime Policy Template - Workable assigned hourly rate after the position move has occurred. Number 5.2 - CONFLICTS OF INTEREST ARISING FROM EMPLOYMENT (pdf) This policy manual is designed to provide essential information on how to accomplish an agency/department mission within the administrative framework of Vermont State Government. PDF POLICY STATEMENT PURPOSE PROCEDURES - Newmarket Below is an online version with each policy as a single pdf document. Standard overtime. Please confirm your receipt and understanding of this Office Policy and Procedures Manual by signing the acknowledgement page at the end of this book, and returning it to the District Manager within three (3) days. Overtime Policy | 5 Things to Include in Your Business's Policy Overtime is work which is performed at the direction of the supervisor and which is in excess of the ordinary number of hours of work and/or is required to be worked outside the span of hours. Division of Student Administration and Academic Services, International Strategy and Future Students, Policy: English language admission requirements and post-admission support, Procedure: Student assessment (coursework), Policy: Glossary: Student policies and procedures, Procedure: Authentication for access to University resources, Policy: Recognition of prior and external learning, 38 hour week for hospitality staff employed at University House, Overtime report (non casual employees only). of FLSA and is paid for the accomplishment of assigned tasks without accounting for overtime has been worked. An employee cannot be employed partially in an exempt status and partially in a non-exempt Operational policies and procedures govern the business standards that all departments use when managing payroll issues in their department. The employee's supervisor is responsible for assuring the end of the accrual period ending March 31 of each calendar year. Alerts/Closings/Delays Below is an online version with each policy as a single pdf document. (E) in the Human Resources Pay Plan. Overtime Policy / Document / La Trobe Policy Library To provide a uniform system of human resource administration throughout State Government. (See OP 70.06, Employee Working Hours, sections 1.c. When emergencies arise that require overtime work, non-exempt n City of Fort Worth approximatelypaid $36.5 million and$35.3 million in overtime, during FY2017 and FY2018, respectively. PDF Hours of Work and Associated Overtime - Sample Policy Number 15.1 - EDUCATIONAL LEAVE (pdf) Number 3.3 - DISCRIMINATION COMPLAINTS (pdf), Number 4.0 - RECRUITMENT AND POSTING OF VACANCIES (pdf) Overtime is the reasonable hours worked beyond the ordinary hours of duty. Number 13.4 - CHILD CARE (pdf) Flexible work arrangement means a Flextime arrangement whereby a staff member may, with the approval of their supervisor, start and/or finish work at flexible times normally within the span of hours. To promote effective communication among managers, supervisors and employees. Where a shift worker works overtime, the overtime rate prescribed in clause 5 above will be in substitution for and not cumulative upon a shift loading. Number 12.7 - COMPENSATION FOR TEMPORARY EMPLOYEES (pdf) We want to: Ensure employees will be consistently and correctly compensated for the time they put intotheir job duties. whether or not subject to FLSA, may conduct Texas Tech University business during 1. be multiplied by 1.5 and will be paid at the regular rate of pay. Number 6.3 - BARGAINING UNIT DESIGNATION (pdf) compensatory leave for .5 of the hours worked over 40 only in that workweek. Number 11.9 TELEWORK (pdf) Number 12.12 - TAX COMPLIANCE (pdf), Number 13.0 - GROUP MEDICAL BENEFIT PLANS (pdf) for additional information about workweeks.). Company Overtime Policy aims to control labor costs by managing the expense of overtime pay to employees who put in extra hours to meet deadlines. Number 13.2 - DENTAL ASSISTANCE PLAN (pdf) Number 6.8 - APPROPRIATE USE OF COMMUNICATIONS AND MARKETING POSITIONS IN STATE GOVERNMENT (pdf), Number 7.0 - PERFORMANCE MANAGEMENT (pdf) Number 6.7 INTERNSHIPS (pdf) This Office Policy and Procedures Manual refers to current policies, procedures and benefits that are in effect today. period are submitted for different accounts or from different departments, overtime Casual loading means the 25% loading paid to casual professional staff in lieu of all paid leave entitlements, including long service leave.. Number 14.8 HOLIDAYS (pdf) Flexing the normal hours of a work-day or week is encouraged rather than the employee working overtime hours. Number 14.1 - SICK LEAVE (pdf) Where a casual staff member receives overtime rates prescribed in clause 5, they will not be paid the casual loading for the overtime work. Compensatory Time: Compensatory Time/In Lieu of Overtime: Compensatory time off may be granted in lieu of overtime as a method of compensation when overtime funds are limited or unavailable, only with the prior written authorization of the Chief of Police and with the agreement of the employee. PROCEDURE: Employees may be required to work reasonable overtime which must be agreed to, and approved by, the immediate manager prior to being worked. REVIEW: This OP will be reviewed in February of odd-numbered years by the Assistant Vice President for Human Resources and the Chief . The entire Manual is in Portable Document Format (pdf). The Employer's policy for all overtimeexempt employees is as - follows: A. With 189 member countries, staff from more than 170 countries, and offices in over 130 locations, the World Bank Group is a unique global partnership: five institutions working for sustainable solutions that reduce poverty and build shared prosperity in developing countries. /Subtype /Image Number 10.2 - ADA/ADAA GRIEVANCE PROCEDURE (pdf), Number 11.0 - EMPLOYEE WORKWEEK/LOCATION/SHIFT (pdf) Questions: Is there a protection order in place for Sworn personnel being capped with overtime? The FLSA deals with issues of minimum wage and overtime for hours worked in excess of 40 per week. Number 8.1 - DUE PROCESS REQUIREMENTS (LOUDERMILL PROCESS) (pdf), Number 9.0 - TYPES OF SEPARATION (pdf) An examination invigilator, field interviewer, community coordinator, or Library, Drill Hall Gallery or a School of Art Gallery staff member employed on a part time or casual basis will be paid overtime where they are directed to undertake work outside the span of hours. The employee will accrue time rate for all hours worked and accrue compensatory leave for .5 of the hours worked Number 3.2 - REASONABLE ACCOMMODATION (pdf) (802) 828-3491 Pay Plan or an employee employed on an hourly basis. We want to: Ensure employees will be consistently and correctly compensated for the time they put into their job duties. PDF Albuquerque Police Department Policy and Procedure Unit (P&P) Overtime Procedure Issue Date: 06/03/2019 Related Policy: Overtime Revision History: 01/01/1995; 01/01/2002; 01/01/2008 Goal To authorize overtime pay in a timely manner. (See WPD Policy & Procedure #60.) DATE: May 4, 2021 PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to establish policy and procedure for overtime time. each employee to inform the current department administrator prior to accepting other A shift worker will be paid at the ordinary rate, exclusive of penalty rates, for a public holiday which falls on any Monday to Friday inclusive, except that they will be paid at the public holiday rate for time actually worked on that day. Number 5.3 - PROBATIONARY PERIODS (pdf) Transparent and Open Government Information, Labor Relations Division A cleaner or security officer who is not a shift worker, or is a shift worker not rostered to work on a Saturday, will receive 200% of their ordinary hours rate of pay for all hours worked on a Saturday. In Maneche& others v CCMA & others [2008] 1 BLLR 52 (LC) the employees left work one day on the ground that they had already worked the maximum amount of hours overtime permitted by the Basic Conditions of Employment Act 75 of 1997.