Usually, questionnaire-wise, we strongly recommend shorter rather than longer in terms of length, in order to retain the attention of the individual filling it out. Yes! For detailed instructions on how to submit an HHS PQL Application in PASSPort, please refer to the User Manual: HHS Accelerator Prequalification and the Webinar Recording: Submitting the HHS PQL Application on MOCS' Learning to Use PASSPort webpage. How do I proceed with submitting my bid? Content Snare makes it easy to request content and information from anyone, and makes it even easier for vendors to provide their questionnaire responses. Then, to access InPrivate browsing, please click the cogwheel in the upper right corner. Completing Enrollment for Vendors Intermediate Level . After all sections of the Vendor Questionnaire are Complete . How can I give my colleague access to PASSPort? If you use other New York City systems such as HHS Accelerator or the City Record Online, you may already have an active NYC.ID (the email address and password you use to log in) and can skip the first step. You will see in the results, the, To add the role to a contact, simply click on the. From the top navigation menu, click RFx > Browse Public RFx and use the EPIN in the Keywords search to find the RFx. If it has not been approved, next steps will be provided in the email. Dont see an email from DocuSign? Enter your email address to get our weekly New York City and State government newsletter. This document is a quick-start guide for vendor account administrators who want to submit an enrollment package in PASSPort.For more detailed step-by-step instructions on the Vendor Enrollment process, please refer to the Vendor Enrollment User Manual.If you have any questions or need assistance, please reach out to the Mayor's Office of Contract Services (MOCS) at help@mocs.nyc.gov. My organization does not have a PASSPort account. Click the pencil icon to access your RFx response and pick up where you left off. Sign up to access our built-in vendor risk management questionnaire template. Application Process Otherwise, the system cannot verify that the required document was indeed uploaded. PASSPort, which was originally launched in 2017 and stands for Procurement and Sourcing Solutions Portal, is a shared online portal that streamlines multiple processes between vendors, thereby reducing the need for paper documents, reducing payment waiting time for vendors, and strengthening the partnership between Agencies, vendors, and the City. For more information, refer to the Quick Guide: Adding Vendor Users and Assigning Roles. Note: All RFx are not published to the Procurement Navigator and some RFx are invitation only or based on eligibility on a Prequalification List. If the "Requestor Contact Information" field is grayed out and missing your name, this means your NYC ID contact information needs to be updated. Go to the System Login page.2. PASSPort Public How do I complete the LL34 tab and submit vendor documents to my contract? Content Snare is here to help you create your next vendor risk management questionnaire. And what does it do? Every discretionary provider must complete these before they can be cleared to begin contract registration. Consult the Award Milestones tracker to view the status of your contract. . Edit your nys questionnaire online Type text, add images, blackout confidential details, add comments, highlights and more. Fill in the NYC.ID account creation form and then click. Click the Submit for Review button. Sign up to access our vendor questionnaire template. Once you are done resetting the password, you may go back to our website and repeat steps 2-3 to log in. You will then be logged out of your NYC ID account. How can I see if my organization has an Approved HHS Accelerator Prequalification application? With a PASSPort account, a vendor may also view RFx>Browse All RFx which provides additional contracting opportunities to which the vendor may have access based on prequalification lists. 2023 All Rights Reserved, NYC is a trademark and service mark of the City of New York, After you have logged in to PASSPort, go to the, to locate the RFx to which you're looking to respond. 2023 All Rights Reserved, NYC is a trademark and service mark of the City of New York. HHS Prequalification is completed in PASSPort. Additionally, the information supplied on the request form will transfer to the vendor accounts profile upon approval. Steps to register and validate a NYC.ID:1. How do you regularly scan CVE for known vulnerabilities? Forms for these Bureaus may be found on their websites. This is why online tools like Content Snare exist, providing you with a robust range of features whilst remaining simple and straightforward to use. Who can we contact for more information related to your web application security? Scroll down to your Change Request and click on the pencil icon. Working with the DOE Vendors PASSPort Procurement and Sourcing Solutions Portal: PASSPort Introducing PASSPort. If you are unable to submit the HHS Accelerator PQL application, please make sure that you have answered all the questions in the questionnaire and submitted all required documents. Please provide a Phone Number or Email Address. of the filing should be the date you will be submitting this application (today's date) and the ". " Your colleague may already have an active NYC.ID if they use other New York City systems such as HHS Accelerator or the City Record Online. Also confirm that you have the Procurement L2 or Vendor Admin role in your Contacts. You may further refine your search by limiting results to view only solicitations or RFx allowing subcontractors. PASSPort, the City of New York's end-to-end digital procurement platform, manages every stage of the procurement process from vendor sourcing who we purchase goods and services from (that's you the vendor) to releasing and responding to solicitations (referred to as RFx in the system), and contract award, development, registration and management. Who can we contact in relation to infrastructure security? Lastly, please go back to the login page and enter your login and new password. Form DS-5513, Supplemental Questionnaire to Determine Identity for a U.S. Passport is completed by the applicant only when specifically requested by a passport agency or center when sufficient evidence of entitlement is needed to process your application for a U.S. passport. An official website of the United States government. Please note: The "Begin Date" of the filing should be the date you will be submitting this application (today's date) and the "Expiration Date" should be the date your Charities filing is due. For detailed guidance on submitting an enrollment package please refer to the Vendor Enrollment: A Beginner's Guide to PASSPort User Guide. Lock To enroll in commodities, a vendor must first have a PASSPort Account. For more information, refer to the Quick Guide: Adding Vendor Users and Assigning Roles. Forms for Special Situations. Enrolling in commodities is a way for vendors to identify the goods and/or services they provide and let the City know that they are ready to do business. Use Microsoft Edge InPrivate Browsing to log in. Use our free online service to file or update your questionnaire form right away. Awardees that receive more than $10,000 in discretionary funding, but less than $1 million in cumulative City funding, must complete City Council's Capacity Building Training and obtain certification. PASSPort, which was originally launched in 2017 and stands for "Procurement and Sourcing Solutions Portal", is a shared online portal that streamlines multiple processes amid vendor, thereby reducing aforementioned needs for The Procedural Requirements for Award Clearance are as follows: Request a PASSPort Account, Submit an HHS Prequalification Application, and Receive City Council Clearance. Please refer to these instructions for step-by-step guidance. Next, select the appropriate checkbox confirming that you WILL RESPOND, then click the Valid button. You will only need user access to an active vendor PASSPort account and the relevant user role(s). View your Vendor Record Status on your PASSPort Homepage upon log in. View 216 Download 0 . To learn more about the RFx statuses, please refer to the FAQ What do the RFx Statuses mean?. If you wish to remain on travel.state.gov, click the "cancel" message. PASSPort Public, a data transparency portal, provides unprecedented insight into PASSPort by making information at every stage of the procurement process available to the public. And finally, we encourage all vendors to regularly view the Award Milestones tracker for the latest status of the contract, and to see whether any tasks need completing on the vendor side. Also, it's important that the Vendor Admin use the same email address that was used when registering your NYC.ID for the contact section in PASSPort. Accounting System and Financial Capability Questionnaire. Does that ring a bell? Questionnaires and Forms Vendors who wish to do business with the City may be required to complete the following questionnaires and forms: PASSPort Questionnaire, Forms, and Guides - Mayor's Office of Contract Services Tax Affirmation - Department of Finance Supply & Service Employment Report - Division of Labor Services You have submitted your feedback. Click the Create Account hyperlink underneath the login fields.5. If you do not see your name and you see Profile | Log out instead, please log out or clear your cache to then log back in. Passwords can be stolen, lost or guessed a hell of a lot more easily than you would think, especially given the plethora of password breaches that have occurred in the past.There are millions of leaked credentials available on the internet and it doesnt take much searching to find them. What do I need to do? PASSPort will allow Agencies to make determinations for contract awards and complete performance evaluations online. What operating systems do employee devices use? After you have logged in to PASSPort, go to theRFxtab and chooseBrowse My RFx ResponsesorBrowse Public RFxto locate the RFx to which you're looking to respond. button to open a section in the Vendor Questionnaire. The next step is Vendor Enrollment. Vendor questionnaire: 47 questions to ask Last Updated January 24, 2023 - by Marina Lovejoy-Black With data breaches at an alltime high, maintaining a watertight cybersecurity system is at the top of the priority list for most technology companies globally. 02. Who is responsible for managing your information security and privacy program? How can I get access to my organizations PASSPort account? I would like to get more information about your Vendor Risk Questionnaire please, Hi Maria. The most lengthy by far, this section is a lifesaver when it comes to evaluating the security of the vendors web application. The Version # changes from 1 to 2 to reflect an update. Note: The Comptroller needs to register the contract before vendors can begin to submit invoices. The PASSPort implementation will result in a new Vendor Account Creation and Enrollment process. Click here to subscribe to Affairs+Appointments. Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein. Thank you! You may refer to the User Manual: Contract Registration for Vendors for instructions on completing this task. "RFx" is a PASSPort term that represents the range of City solicitations, including Requests for Information (RFI), Requests for Proposals (RFP) and Invitations to Bid (ITB.). Ensure you have the proper user role assigned to receive notifications on RFx. Learn how UpGuard streamlines the security questionnaire process > An employee sending the information to an incorrect recipient, An insider threat actor sending the trade secrets to competitors, A robbery occurring inside the organisations premises, An employee leaving a confidential file open on their computer at their desk, An employee stealing the information to later sell or use in another manner for personal gain. Anything they type in is automatically saved, meaning that they can return later in their own time, taking away the pressure from everybody, which is particularly important when sending a lengthy and vital questionnaire such as this one. Click the Duplicate Response button in the response you want to copy. I cannot find my draft response/bid/proposal. As a vendor interested in responding to an RFx, you must first log in to PASSPort and navigate to the RFx module. To change your system privileges, please contact anyone listed in your PASSPort Account with the Vendor Admin role. Entities that . To begin a response/proposal/bid, go to the Acknowledgement tab in the left navigation panel and click the I acknowledge receipt button. Passport f//k/a Vendex is an electronic database maintained by the NYC Mayors Office of Contract Services. Share sensitive information only on official, secure websites. The individual submitting an account request will receive an email notification from PASSPort that indicates whether MOCS has approved the account request. The first step is to make sure you have an NYC.ID which is required for access to various online services provided by the City. The contents will carry over to a new response In Progress which you may edit, then Submit. Yes, you can! How do you protect employee devices from ransomware and other types of malware? Use this request for proposal (RFP) with a current supplier or new vendor. The individual who requests a vendor account should be a principal or designee authorized to conduct business on behalf of your company. 2. What do I do? You must be logged in to PASSPort to respond to an RFx. To populate information within the LL34 Compliance tab on the contract, you must first make sure the contacts are updated within the vendor profile to include the positions of the Principal Owners, Principal Officers, and Senior Managers and to indicate that they are LL34 contacts. To replace a lost or stolen passport, you must apply in person and submit Form DS-11 in addition to Form DS-64. The Award Milestones tracker listed in the Overview tab of a contract allows both vendors and City Agencies to view the status of a contract as it progresses from Award Creation to Contract Registration. To respond to an RFx, a vendor must have a PASSPort account. PASSPort is a web-based application, but not optimized for mobile use. Via the Procurement Navigator, a vendor can search opportunities by keyword, commodity, agency, program, and industry. 7. Dont have the time to create a request from scratch? You must select Budget Detail as document type when uploading the document. Why is my HHS Accelerator PQL expired? The e-Signature portion of your contract completion is managed outside of PASSPort via DocuSign. Not a problem - the built-in template library has got you covered. How can I change my system privileges? You do not need to have an account in PASSPort to access the Procurement Navigator. Is your network equipment physically secured? What can I do? You can also complete Commodity Enrollment, Change Requests, and Equal Employment Opportunity forms electronically. Before you submit your Enrollment Package you will be able to manage certain features of your account. tab, you may begin working on your response and submit it. " Please note: When vendors click "Browse My RFx Responses", it only shows released bids as the RFx status box pre-selects "Released". You can view contracting opportunities in the Procurement Navigator. PASSPort is not allowing me to proceed even though I am logged in. I was told by my contracting Agency that we need to get Filed. You are about to leave travel.state.gov for an external website that is not maintained by the U.S. Department of State. Here is a list of topics that will be covered in this course: Course Introduction, Learning Objectives, and Key Changes Lesson 1: Vendor Account Creation Process Overview Yes (Complete fields below) No (Omit fields below) 2. The creation of an NYC ID consists in registering your email with the City and creating a password that will allow you to access PASSPort and/or other City online services at multiple New York City government agency systems. To access an Incognito window, please open the Chrome browser. Browse our resources to get help, tips & tricks, and a big dose of business development inspiration. Skip directly to minute 25 and 36 seconds (25m:35s) for the training segment on the Documents tab. Next, select the appropriate checkbox confirming that you WILL RESPOND, then click the Valid button. ACH Vendor/Miscellaneous Payment Enrollment Form. Reporting Your Passport Lost or Stolen (DS-64) You should complete this form if you lost your passport or it has been stolen. Have a current registration with the New York State Attorney General's Charities Bureau (unless exempt), and. To log into PASSPort, you must use a NYC.ID in the form of an email address.Steps to register and validate a NYC.ID:1. Answer all questions within each section. OCI Information OCI Types You should submit your OCI (Overseas Citizen of India) application at the VFS India Consular Application Centre. Ensure you use the correct path to log in to PASSPort and click the PASSPort Login button on the System Login page. PASSPort Application Review for Vendors Enrollment for Vendors Enrollment and Account Management Agenda Welcome to the Vendor Account Creation and Enrollment course. Vendor Questionnaire. Next, create your PASSPort Vendor Account. As for naming the document itself, you can name the document to your preference but as a best practice we recommend including your organization's name, document type, and a date in any document you upload to PASSPort, e.g., CompanyABC_BudgetDetail_April2022.doc. On the Browse My RFx Responses page, simply click the blue, Click the pencil icon to access the RFx and then on the left-hand side navigation click the. Click the Login button.4. For instructions on how to sign a contract, please reference this Video: E-Signature Contracts Using DocuSign. Official websites use .gov Only RFx in Released status can be responded to in PASSPort. For colleagues to receive the PASSPort RFx notifications, they must be listed as a Contact in the Vendor Profile > Contacts tab and be given one of the following roles: Vendor Admin, Procurement L1 or Procurement L2. Go to the System Login page.2. When working with third party vendors and other businesses, your company data can still become a target for cybercriminals, particularly if their policies arent as flawless as yours. 6. Positions are correctly selected when they appear underneath the field. Note: There are some exemptions in regards to these requirements - for details please refer to our Guide: Understanding New York City Council Discretionary Funding Guide. Next, click the Documents tab. Companys Legal name and Employer Identification Number (EIN), Mention that the current Vendor Admin (include their name/email address) is no longer working for your company, Provide the name and email of the contact that should be the new Vendor Admin, Please make sure the letter is signed by an individual (other than yourself) from HR or who serves as an executive for your organization (include name and title). Most people have experienced some type of phishing attack in their lifetime but, with the wealth of knowledge available on the internet about such malicious links and downloads, we know more and more about how to differentiate the fake from the credible. Dont worry! See the FAQ What is Vendor Enrollment? for details. A pending Change Request (CR) alert will always be displayed on the Vendor Profile page stating: Vendor Change Request in Progress for this Account. Fill in the NYC.ID account creation form and then click Create Account. After having entered an account, the hacker will then be able to steal, alter or delete the desired files and data. Agencies update RFx through Addenda issued directly in PASSPort. Then click on the three dots on the upper right corner and select New Incognito Window. However, on the occasions where the individual does click on any links, the execution of the malware can bypass security controls, allowing access into the system and to unauthorised data.
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